Registration

A Torchbearers South Africa Discipleship Retreat

Em’seni, Drakensberg, KwaZulu-Natal
13–19 December 2026

Welcome

Thank you for your interest in joining us for Abide and Adventure. Please complete this form carefully. The information you provide helps us run a safe, well-organised programme tailored to our participants.

Before you begin, please note:

Your place is only confirmed once we receive your non-refundable deposit.
This form includes a medical disclosure section and consents that are important for your safety and ours.
Please read the Terms and Conditions, Indemnity and Code of Conduct carefully before submitting. Links are provided at the relevant sections below.
All fields marked with an asterisk (*) are required.

For participants under the age of 18, please contact us directly at info@torchbearerssouthafrica.org before completing the registration form.

SECTION 1: Personal Details

First name (as on passport/ID) *

Last name (as on passport/ID) *

Preferred name / nickname

Date of birth *

Gender *

Nationality *

Passport / ID number *

Occupation *

Home address (street, city, country, postal code)

Apartment, suite, etc

City

State/Province

ZIP / Postal code

Country

E-mail address *

Mobile number (incl. country code) *

SECTION 2: Emergency Contact (Next of Kin)

Full name *

Relationship to you *

Mobile number (incl. country code) *

Alternative number

E-mail address *

SECTION 3: About You

3.1. Are you a follower of Jesus Christ?YesExploring / not surePrefer not to say

3.2. Church / fellowship you currently attend (if any):

3.3. Briefly, why would you like to attend Abide and Adventure? (2–3 sentences)

Others

SECTION 4: Health and Medical Disclosure

This information is essential for your safety and will be treated confidentially in accordance with POPIA. It will be shared only with programme leaders, facilitators and (in an emergency) medical personnel.

4.1. Do you have any of the following? Please tick all that apply and provide details below:Heart condition or high/low blood pressureAsthma or respiratory conditionDiabetesEpilepsy or seizure disorderBack, joint or mobility issuesRecent surgery or injury (within the last 12 months)Mental health condition (e.g., anxiety, depression)Other chronic medical conditionNone of the above

4.2. Details of any condition(s) ticked above (please be specific):

4.3. Current medications (name, dosage, frequency):

4.4. Allergies (food, medication, insect stings, environmental, other):

Other Dietary requirements

Medical aid / health insurance details:

Provider

Policy / membership number

Travel/medical insurance provider (international participants)

Policy number

4.7. Doctor's name and contact (optional but recommended):

4.8. Self-assessment of current fitness level:The programme includes optional outdoor activities such as hiking (up to 12–15 km on uneven terrain), trail running, mountain biking and paddling on the Tugela River (no previous experience required). Please indicate your current fitness level honestly:Low — I do little regular physical activity and prefer gentle activities only.Moderate — I can comfortably walk for 2–3 hours and enjoy occasional physical activity.Good — I exercise regularly and can manage full-day hikes or similar activities.High — I am very active and enjoy challenging physical activities.

SECTION 5: Activities

The programme includes daily afternoon activities. Please indicate your interest below as this helps us plan group sizes, but final choices can be made on the day.

Activity 1: Hiking in the Drakensberg | Description: Guided hikes on scenic mountain trails | Approx. distance / duration: 5–15 km / 4–6 hrsVery interestedMaybeNot for me

Activity 2: Trail running | Description: Guided runs on marked trails | Approx. distance / duration: 5–15 km / 1–2 hrsVery interestedMaybeNot for me

Activity 3: Mountain biking | Description: Guided MTB ride (bike provided / own bike) | Approx. distance / duration: 10–20 km / 1–2 hrsVery interestedMaybeNot for me

Activity 4: Paddling on the Tugela River | Description: Kayaking / canoeing on mostly calm sections with some rapids | Approx. distance / duration: 1 -2 hrsVery interestedMaybeNot for me

Activity 5: Dairy farm tour | Description: Working dairy farm visit | Approx. distance / duration: ~1 hrVery interestedMaybeNot for me

Activity 5: On-site facilities only | Description: Walking and running trails, swimming pool, sports field, fishing, reading/prayer time | Approx. distance / duration: Self-pacedI'd prefer this option

5.1. Do you have any concerns or questions about any of the activities?

5.2. Do you have your own equipment you'd like to bring? (e.g., mountain bike, fishing gear)

SECTION 6: Travel and Shuttle

6.1. Estimated arrival date and time:

6.2. Estimated departure date and time:

6.3. Would you like us to arrange an airport shuttle? (Additional cost — we will contact you with details and pricing)Yes — from OR Tambo International Airport (Johannesburg) — approx. 4–5 hrsYes — from King Shaka International Airport (Durban) — approx. 3.5 hrsNo — I will arrange my own transport

SECTION 7: Additional Information

7.1. Is there anything else you would like us to know? (e.g., room-sharing preferences, prayer requests, accessibility needs):

SECTION 8: Consents and Agreements

Please read each item carefully and tick to confirm your agreement. Each tick represents a separate consent.

8.6. Media ConsentPhotos and videos may be taken during the programme for use on the Torchbearers South Africa website, social media, newsletters and promotional materials.Yes — I consent to images/videos in which I appear being used for these purposes.No — I do not wish to be photographed or recorded. I understand that I am responsible for making myself known to photographers/leaders during the programme.

8.7. Marketing Communications (optional)I would like to receive occasional updates from Torchbearers South Africa about future programmes, news and events. (You can unsubscribe at any time.)

SECTION 10: Payment

Programme fee: R6,500.00 per person

Non-refundable deposit: R1,500.00 (payable on registration to confirm your place)

Balance: Due by 13 November 2026 — 30 days before programme start

Discount code: Use code ABIDE10 at checkout to receive 10% off if you register before 31 August 2026.

Payment optionsPay deposit now (R1,500.00)Pay full amount now (R6,500.00)Pay full amount now with ABIDE10 discount (R5,850.00)

Bank details for EFT:

Bank: FNB/RMB

Account Holder: Torchbearers South Africa

Account Type: Gold Business Account

Account Number: 63206907850

Branch Code: 250655

Please use your name as the payment reference and send proof of payment to info@torchbearerssouthafrica.org.

SECTION 11: Final Declaration

By submitting this form, I confirm that:

All information I have provided is true and complete;
I have read, understood and agreed to all the terms, consents and acknowledgements above;
I am submitting this registration freely and voluntarily.

Full name (typed signature):

Date:

After You Submit

Once we receive your registration and deposit, you will receive:

A confirmation email with your booking reference
A detailed packing list and pre-arrival information pack
(If applicable) Shuttle booking details and pricing
An invoice for the balance, payable 30 days before the programme

If you have any questions, please contact us at info@torchbearerssouthafrica.org.

“Abide in me, and I in you.” — John 15:4